CodaMail Webmail Guide

1. The Webmail

1. Getting Around

   Logging in, the sidebar, folders, the message list, search, and the phone layout.

   1. Logging In
   2. The Sidebar
   3. The Mail Screen
   4. Search
   5. Making It Look the Way You Want
   6. On a Phone or Tablet
   7. Sessions and Logging Out
2. Reading Mail

   Plain text by default, viewing HTML, remote images, attachments, and every message action.

   1. Opening a Message
   2. Plain Text by Default
   3. Remote Images: Blocked, Proxied, or Direct
   4. Attachments
   5. Message Actions
   6. Other Things You Will Notice
3. Writing Mail

   The compose screen from the From field to Undo Send, including Secure Links, Undo Send and Scheduled Send.

   1. Starting a Message
   2. The Header Fields
   3. Plain Text or HTML
   4. Attachments and Secure Links
   5. The Options Panel
   6. Signatures and Responses
   7. Spelling and Language
   8. Sending, and Taking It Back
4. Contacts

   Address books, groups, and the Collected Recipients and Trusted Senders books.

   1. The Contacts Screen
   2. Working with Contacts
   3. Why Contacts Matter for Privacy
   4. Contacts on Your Devices
5. Multiple Address Books

   Creating separate address books and syncing each one to your devices.

6. Keyboard Shortcuts

   Every key the webmail responds to.

2. Settings

1. Preferences Explained

   Every option under Settings → Preferences.

   1. How Preferences Work
   2. User Interface
   3. Mailbox View
   4. Displaying Messages
   5. Composing Messages
   6. Contacts
   7. Special Folders
   8. Server Settings
   9. Encryption
   10. Labels Options
   11. Calendar
2. The Settings Pages

   What each of the other Settings tabs is for, with a link to its guide.

   1. Mail Setup
   2. Account and Addresses
   3. Incoming Mail
   4. Outgoing Mail
   5. Security
3. Desktop Layout

   Three columns, preview below, or list only.

4. Color Schemes

   Palettes and dark mode.

5. Interface Density

   List density and toolbar size.

6. Languages

   The interface in more than 80 languages.

3. Your Addresses

1. Alias Types

   Account aliases, masked aliases, random aliases and auto-expiring addresses.

2. Using Aliases

   Giving every website its own address, and killing one when it leaks.

3. Identities

   Sending from each of your addresses with its own name and signature.

4. Custom Domains

   Using your own domain with CodaMail.

5. Available Domains

   The CodaMail domains you can create addresses on.

4. Organizing and Controlling Mail

1. Folders

   Creating, nesting and managing folders.

2. Labels

   Colored labels that sync to Thunderbird as tags.

3. Mail Delivery Filters

   Server-side rules that file, label, forward or discard as mail arrives.

4. Auto-Reply and Forwarding

   Out of Office replies and passing mail to another address.

   1. Out of Office Auto-Reply
   2. Forwarding
5. Whitelist

   Mail that skips every check and lands where you want it.

   1. What the Whitelist Does
   2. Adding an Entry
   3. Whitelist, Filters or Trusted Senders?
6. Blocking Mail

   Rejecting senders, domains and servers before they reach you.

7. Antispam Tools

   Your spam-filter settings and how the layers fit together.

8. Importing and Exporting Mail

   Bringing mail in from another provider and taking it with you.

9. Fetch Mail

   Collecting mail from your other accounts on a schedule.

   1. What Fetch Mail Does
   2. Adding an Account
   3. Checking That It Works

5. Security and Privacy

1. Privacy by Default

   What is protected without any setup, and the settings that would undo it.

   1. The Principle
   2. When You Read
   3. When You Send
   4. Your Session
   5. Settings That Would Undo It
2. TOTP Two-Factor

   Authenticator-app codes at login.

3. Security Keys

   YubiKey and other FIDO2 keys, Touch ID and Windows Hello.

4. App Passwords

   Separate, revocable passwords for every phone and mail program.

   1. Why App Passwords
   2. Creating One
   3. Managing Them
5. Password, Recovery and Login History

   Changing your password, setting up recovery, and reviewing recent logins.

   1. Changing Your Password
   2. Password Recovery
   3. Last Login
6. Managing PGP Keys

   Key pairs, other people's keys, and signing and encrypting from the composer.

   1. Two Kinds of Encryption
   2. Your Key Pair
   3. Other People's Keys
   4. Sending and Receiving
7. Automatic PGP Encryption

   Encrypting incoming mail to your key as it arrives.

8. Custom Headers

   Adding, changing and removing headers on the mail you send.

   1. What Headers Are
   2. Add or Change Headers
   3. Remove Headers
9. Deadman Switch

   Messages that send themselves if you stop logging in.

   1. What It Is
   2. Master Settings
   3. Writing the Messages
10. Using CodaMail Most Securely

    Putting all of the above together.

6. Calendar, Tasks, Notes and Sync

1. Calendar

   Calendars, events, invitations, sharing and national holidays.

2. More Calendars

   Sun and moon, religious holidays, calendar systems and date labels.

3. Tasks

   To-do lists with due dates, shown in the calendar if you like.

4. Notes

   Markdown, HTML and text notes with images, PDFs, audio and video, in folders.

5. Canvas Boards

   Visual boards compatible with Obsidian canvas.

6. CodaMail Notebook

   End-to-end encrypted notebooks that sync with the Joplin app on desktop and phone.

7. Syncing Calendars, Tasks and Contacts

   Sync tokens and setup for every platform.

8. Syncing Notes

   Obsidian and other WebDAV note apps.

7. Your Account

1. Account Information

   Plan, expiry, storage, server settings, renewing and upgrading.

   1. The Page
   2. Server Settings
   3. Renewing and Upgrading
   4. Legacy COTSE Webmail
2. Renew or Upgrade

   Extending your plan or moving to another.

3. Plans and Pricing

   What each plan includes.

4. Getting Started Guide

   The big picture for a new account.

5. Frequently Asked Questions

   Short answers to common questions.